Free Cover Letter Templates for Microsoft Word
A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in way that makes it clear that you’re the best candidate for the job?
Cover letter templates can help. A template will give you a "fill in the blank" format you can use to create your own letter to send with your resume when you apply for a job.
It will save you a few steps and help you structure your letter in a professional way.
Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program, to use to create cover letters for jobs. Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.
Not a Microsoft user? Google Docs also has free template samples available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and formatting your cover letter.
Free Microsoft Word Cover Letter Templates
There are a variety of templates available for Microsoft Word. Template options include general cover letters and both job- and career-specific cover letter samples.
For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.
Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.
It’s important to be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. Ideally, your experience should stand out to the hiring manager, not your stylistic choices.
To Access Cover Letters From Your Computer:
Open Microsoft Word, then click on:
Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided.
How to Access the Microsoft Cover Letter Templates
If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access cover letter templates via Microsoft Office Online. These templates are free and editable online.
Visit the Microsoft Cover Letter Templates website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.
Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter.
There are also sets, which include matching resumes and cover letters, available to use.
Use the Template to Create a Customized Cover Letter
Once you have downloaded or opened a cover letter template file, type over the text in the file to create your own, personalized cover letter.
The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.
It's a good idea to include additional details about your qualifications and experience. Take the time to match your qualifications to the job description. Include keywords related to your skills and achievements.
To customize your cover letter further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them as soon as possible in the cover letter. Employee referrals carry a lot of weight with hiring managers.
Double-check to make sure there is none of the template information left in your final saved version.
Carefully proofread for grammar and typographical errors before saving and sending your cover letter.
To avoid sending a blank template or the wrong version of your cover letter, choose a file name that’s easy to remember. It should always include your name, and may also contain the name of the position to which you’re applying. Avoid version numbers and cutesy nicknames.
More Templates for Resumes and Letters
More Microsoft Letter Templates
Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters, resignation letters, reference letters, thank you letters, interview letters, and a variety of business letters.
Microsoft Word Resume Templates
Microsoft resume templates are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.
Curious to see how a cover letter in your industry should look? We provide dozens of cover letter examples from over 15 different industries. Find your industry below and download your favorite samples. Plug in your own information and you’re ready to send off your application.
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If you are looking for free downloadable cover letter templates, click here. Or, you can learn How to Write a Cover Letter
SEE ALSO > Resume Examples by Industry
Cover Letter Samples Sorted By:
Job & Industry
Food Service Industry Cover Letter Samples
Waiter, Waitress, Server
For the food service industry, cover letters should highlight the candidate’s customer service abilities, their knowledge of a particular type of cuisine, and their adherence to food safety and sanitation guidelines. If you are able to demonstrate these key attributes, restaurant owners will certainly call you in for an interview.
Customer Service & Retail Industry Example Cover Letters
Call Center, Phone & Support
Hotel, Hospitality & Transportation
Since customer service is such a broad category, we offer a variety of letters from different areas of the field. The key to getting a job in customer service is to showcase your ability to upsell and retain customers. Click on any of the samples above to learn how to display these abilities in your cover letter.
Office Worker & Administrative Assistant Cover Letter Examples
Assistants & Office Managers
The responsibilities of administrative assistants and office workers are often quite similar across different companies. So the challenge is to find a way to differentiate yourself from other candidates. One way to do this is to emphasize your organizational skills through measurable achievements, such as the money or time you saved with your initiatives in a previous position. Take a look at how the examples above accomplish this.
Housekeeping Industry Example Cover Letters
We provide two versions of a cover letter for a housekeeper: one for a candidate with experience and one for an entry-level housekeeper. So no matter how much experience you have, our examples will help you get started.
Janitor & Maintenance Worker Samples
Janitors must demonstrate their concern for safety and accident prevention in order to be considered for the position. Use our experienced and entry-level examples to guide you on how to include these traits in your letter.
Nursing & Healthcare Cover Letter Samples
Nursing & Social Care
Whether you want to get a job in nursing, dentistry, or pharmaceuticals, we have a sample that applies to your career path. Careers in the healthcare industry require a wide range of experience and education. Technical skills, licenses and certifications, and the ability to communicate effectively are a few of the top qualities to include in your cover letter.
Marketing & Sales Example Cover Letters
If you’re applying for a job in marketing or sales, you’ll need to highlight key performance metrics. Employers will be looking for you to elaborate on the projects that were mentioned in your resume and the results that were produced.
We offer samples for 4 different kinds of engineers. Find your career track and discover how to best format your own letter. No matter what engineering track you are on, your cover letter needs to highlight problem solving skills and the ability to meet quality standards.
Teaching & Education Example Cover Letters
Our teaching and education samples are great for job seekers who are just starting their career or for those that need help showcasing their wealth of experience. Although our sample is for an english teacher, the format can be used for a teacher of any subject.
Construction Industry Examples
Working in construction usually entails being able to use a wide variety of tools and equipment while also having knowledge numerous construction techniques. Make sure you mention the equipment you have used and the different techniques that you are familiar with.
Accounting & Finance Cover Letter Samples
We offer five different examples within the accounting and finance industry. Quantifiable/numerical achievements are extremely important when it comes to applying for an accounting job. Check out the samples to see how the candidates discuss their accomplishments.
Driver & Transportation Examples
A truck driver cover letter should focus on the years of driving experience, the type of vehicles you have operated, and your specific state and national licenses. Click the sample above to see how our job candidate lists this information.
Whether you are just starting your career as a librarian or are looking for a senior position, we have a sample that will help you tailor your own cover letter. Click on the position above that applies to you.
Information Technology (IT) Cover Letter Examples
When applying for an IT job, you will likely need to get through an HR representative who might not be well-versed in the technical aspects of the position. Keep this in mind when writing your cover letter and consider toning down the technical language.
Art and Music Samples
Art & Design
Writing a cover letter for an industry as abstract as music and entertainment can be difficult. Instead of focusing on numerical achievements, you’ll have to focus your letter towards a portfolio of specific projects or performances. Use our letters above for inspiration.
C-Suite & Executive Cover Letters
C-Suite executives have extensive industry experience and their cover letters must go beyond a list of duties and facts. Their cover letters must reflect an ability to fit within an organization. Our cover letter examples and tip sections will help you communicate a strong profile to boost to your candidacy.
Real Estate Industry Examples
For a job in real estate, you’ll need to highlight your ability to market to prospective home owners as well as your drive to reach sales quotas. Our real estate agent letter does all of this and much more. Click the link above to learn how to write your own.
Law Enforcement, Security & Fire Cover Letters
Law Enforcement & Security
In this section we offer cover letters for those in the legal space and law enforcement. Click the position that you are in and learn about exactly what you can highlight in your cover letter to make you an outstanding candidate.
Student and Internship Cover Letters
Students often have the hardest time writing a cover letter because they lack professional experience. The key for students is to focus on relevant coursework, internship experience, and skills you might have gained from working a part-time job.
Looking for a great template?
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